Intradistrict Transfer Request (ITR)
- Intradistrict Transfer Request and Procedures Form 2023-2024 – PDF
- Intradistrict Transfer Request and Procedures Form 2023-2024 (SPANISH) – PDF
Families that reside in the Amador County Public School (ACPS) attendance boundaries and wish to attend a school that is not their child’s home school (school assigned based on residence) within ACPS attendance boundaries must obtain approval from ACPS. A parent or guardian initiates the process by submitting an Intradistrict Transfer Request Form to their child’s home school. The application must be approved by the home school administrator and the preferred school administrator, as well as the District.
- The ITR application process is initiated at the home school of attendance. School staff will accept and date stamp the application beginning November 28, 2022, and ending December 22, 2022. Please see the 8th-grade exception below. Parents will be notified by January 24, 2023 regarding the status of their application.
- Exception: Parents/guardians of current 8th-grade students (who will be in the 9th grade in 2023-24) must submit the ITR application to the Educational Services Department at the District Office by December 22, 2022.
- Parents/guardians must complete the regular enrollment paperwork and provide necessary documentation at their home school (school of residence).
- The home school principal reviews the application, the reason(s) for the request, and the history of the student. The principal makes his/her recommendation.
- Following the deadline for submission of applications, the Assistant Superintendent of Educational Services and a committee will review all applications and assess each school’s student capacity and student enrollment projections to determine the space available.
- Applicants will be approved by lot from the eligible applicant pool until space is no longer available, and school principals will be informed of the decisions.
- Upon approval, a letter will be sent to the parent/guardian, who will then need to register the student at the school of approval. A copy of the application will be sent to the school of residence by the Educational Services Department. The ITR is in effect for the duration of the school year. The ITR will become tentatively effective five days prior to the first day of school to ensure that students residing in the attendance area have an opportunity to enroll.
- Approval of the ITR may be revoked and the student transferred to the home school for the following reasons: (a) falsification of address, medical or legal verification, or (b) unsatisfactory behavior, attendance, and /or academic performance. This decision is the responsibility of the principal/ designee and that decision is final.
- In the event a parent/guardian would like to appeal the decision, the parent/guardian must submit his/ her appeal in writing to the Superintendent of Schools.
Eligibility and Priority Criteria
- Applications may be considered for the following reasons:
- Medical requirements (i.e., proximity to treatment centers, specialized programs for physically impaired, medical transportation accessibility, etc.). A physician’s recommendation must be attached to the IAP specifically indicating the medical reason for attendance at a particular school.
- Alternative placement per the directive of the ACUSD/ACOE Board of Trustees, courts, and/or state/county juvenile agencies.
- Assigned placement through the special education program offices.
- Sibling attending the school of request.
- Extenuating circumstances, explained in writing and approved by both principals.
- Special program(s) offered at the school of request which is not offered at the home school
- Child care available at or near the school of request
- Parents/guardians with a student who has been the victim of a violent crime on school grounds or who have a student at a “persistently dangerous” school shall provide written notification to the Superintendent/designee and shall rank-order their preferences from among all schools identified by the Superintendent/designee as eligible to receive intradistrict transfer students. The Superintendent/designee may establish a reasonable timeline, not to exceed 10 school days, for the submission of parent/guardian requests.
- Students who previously attended the school of request will be given the same priority as students residing in the attendance area of the school. Efforts will be made to accommodate additional
family members, although there is no guarantee of this.
Special Education Students & Students with Section 504 Accommodation Plans
Parents/guardians of students with disabilities will follow the same IAP process as parents/guardians of nondisabled students, subject to Board policy and regulations. However, the district must ensure a Free and Appropriate Public Education (FAPE) for students with disabilities. Therefore, prior to finalizing the approval of a transfer for a student with disabilities, the Individualized Education Program (IEP) team or the Section 504 team, and/or the Assistant Superintendent of Special Education will be required to determine if the student can be provided FAPE at the school of choice.
Balancing Elementary Classrooms or School Size
- Should a school or classroom within a school become impacted at any time during the school year, the following procedures will be implemented: Transfer of students shall be based on the
last students to register in the affected grade levels and on a case-by-case basis.
- In the event the principal finds it impossible to implement the above, the principal will review the situation with the appropriate district administrator to determine other alternatives.
- Redirection back to the school of residence:
- During the first 10 school days of the school year, the students residing within the attendance area of the school shall have priority over students attending the school for the first time on IAPs.
- In the event a school is over-enrolled during the first 10 days of school, students tentatively enrolled on an IAP at the affected grade level shall return to their school of residence.
- In the event the school of residence is overloaded, said students may be re-directed to another school.
- After the first 10 days of school, the students tentatively enrolled on an IAP are considered residents of that school for that school year.
- Any deviation from this process shall be discussed with and approved by the appropriate district administrator.
- Communications with teachers, parents, and students:
- It is the responsibility of the sending principal to contact the Assistant Superintendent of Curriculum and Instruction, who will locate a school that has space available.
- It is the responsibility of the Assistant Superintendent of Curriculum and Instruction to notify the sending parent.
- Transportation Arrangements:
- If a student living within an attendance area is redirected to a school outside the attendance area by the district, the sending principal shall arrange for transportation with the appropriate district administrator.
- Either the transportation department or the sending school will notify the parent/guardian regarding bus arrangements.
- Transportation is the responsibility of the parent/guardian of the student.
- It is the responsibility of the parent/guardian to notify the school office when there is a change of address for the student and provide proof of residence.
- After the first year on an approved IAP, the student will be given the same priority as a resident student for enrollment purposes.
- When there is a change of address, the parent/guardian may elect to keep the student in the school he/she is attending for the remainder of the school year by submitting an IAP, or they may transfer the student to the new school of residence.
- If the student participates in any athletic program governed by the California Interscholastic Federation (CIF), he/she may not be eligible to participate at the new school. Parents/guardians
should check the CIF rules before submitting this application.
- A student on an IAP who requests to return to the school of residence can do so only at the beginning of the following school year. The request will be honored only if space is available and all other student expectations have been met. Exceptions may be considered due to extreme hardships.
Families that reside in the Amador County Public School (ACPS) attendance boundaries but wish to attend school in another district must obtain approval from ACPS as well as the district they wish to attend. A parent or guardian initiates the process by submitting an ACUSD Interdistrict Attendance Application – PDF to us. If the application is approved, the parent or guardian then submits the same approved application to their district of preference. This application must be submitted each year.