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Transfers

 

Attending ACUSD schools while residing out of our attendance area requires an Intradistrict Attendance Permit (IAP). In order to receive and IAP a parent or guardian must submit a Request for Intradistrict Transfer Form.

Download the Request For Intradistrict Transfer Form or pick one up at an ACUSD school.

The student’s parent/guardian should first complete the Student Information section then take the request to the current school where an administrator should complete the Current School section.  Having completed the first two sections, deliver the request to the transfer school where it will be taken for further processing. School staff will accept and date stamp the request beginning January 4 and ending March 15 of the preceding school year. Parents will be notified on or before April 15 regarding the status of their application.

Once the request is receive by the transfer school if be evaluated and reviewed according to the following process and considerations:

  1. Parents/guardians complete the regular enrollment procedure and provide necessary documentation at their home school.
  2. The home school principal reviews the application, the reason(s) for the request, and the history of the student. The principal reviews the application and sends it to the ACUSD Curriculum and Instruction Office.
  3. After March 15, the Assistant Superintendent of Curriculum and Instruction reviews all applications, assesses each school’s student capacity, and student enrollment projections to
    determine how many openings each school has.
  4. Following the deadline for submission of applications, the Assistant Superintendent of Curriculum and Instruction will review all applications, consider space available, approve applications by order of receipt until space is no longer available, and inform school principals of the decisions.
  5. Upon approval, the receiving principal/designee will contact the parent/guardian, register the student and send a copy of the application to the school of residence. The IAP is in effect for the
    duration of the school year. The IAP will become tentatively effective five days prior to the first day of school to ensure that students residing in the attendance area have an opportunity to enroll.
  6. Approval of the IAP may be revoked and the student transferred immediately to the home school for the following reasons: (a) falsification of address, medical or legal verification, or (b) unsatisfactory behavior, attendance, and/or academic performance. This decision is the responsibility of the principal/designee and that decision is final.
  7. If space is not available at the school of request, the Assistant Superintendent of Curriculum and Instruction will refer the parent/guardian back to the school of residence, and/or assist the
    parent/guardian to locate an alternate school.
  8. In the event a parent/guardian would like to appeal the decision, the parent/guardian must submit his/her appeal in writing to the Superintendent of Schools.

Eligibility and Priority Criteria

  1. Applications may be considered for the following reasons:
    1. Medical requirements (i.e., proximity to treatment centers, specialized programs forphysically impaired, medical transportation accessibility, etc.). A physician’s recommendation must be attached to the IAP specifically indicating the medical reason for attendance at a particular school.
    2. Alternative placement per directive of the ACUSD/ACOE Board of Trustees, courts and/or state/county juvenile agencies.
    3. Assigned placement through the special education program offices.
    4. Sibling attending the school of request.
    5. Extenuating circumstances, explained in writing, and approved by both principals.
    6. Special program(s) offered at the school of request which is not offered at the home school
    7. Child care available at or near the school of request
  2. Parents/guardians with a student who has been the victim of a violent crime on school grounds or who have a student at a “persistently dangerous” school shall provide written notification to the Superintendent/designee and shall rank-order their preferences from among all schools identified by the Superintendent/designee as eligible to receive intradistrict transfer students. The Superintendent/designee may establish a reasonable timeline, not to exceed 10 school days, for the submission of parent/guardian requests.
  3. Students who previously attended the school of request will be given the same priority as students residing in the attendance area of the school. Effort will be made to accommodate additional
    family members, although there is no guarantee of this.

Additional information

  1. Transportation is the responsibility of the parent/guardian of the student.
  2. It is the responsibility of the parent/guardian to notify the school office when there is a change of address for the student and provide proof of residence.
  3. After the first year on an approved IAP, the student will be given the same priority as a resident student for enrollment purposes.
  4. When there is a change of address, the parent/guardian may elect to keep the student in the school he/she is attending for the remainder of the school year, by submitting an IAP, or transfer the student to the school of residence.
  5. If the student participates in any athletic program governed by the California Interscholastic Federation (CIF), he/she may not be eligible to participate at the new school. Parents/guardians
    should check the CIF rules before submitting this application.
  6. A student on an IAP who requests to return to the school of residence can do so only at the beginning of the following school year. The request will be honored only if space is available and all other student expectations have been met. Exceptions may be considered due to extreme hardships.

Special Education Students & Students with Section 504 Accommodation Plans

Parents/guardians of students with disabilities will follow the same IAP process as parents/guardians of nondisabled students, subject to Board policy and regulations. However, the district must ensure a Free and Appropriate Public Education (FAPE) for students with disabilities. Therefore, prior to finalizing the approval of a transfer for a student with disabilities, the Individualized Education Program (IEP) team or the Section 504 team and/or the Assistant Superintendent of Special Education will be required to determine if the student can be provided FAPE at the school of choice.

Balancing Elementary Classrooms or School Size

  1. Should a school or classroom within a school become impacted at any time during the school year, the following procedures will be implemented: Transfer of students shall be based on the
    last students to register in the affected grade levels and on a case by case basis.
  2. In the event the principal finds it impossible to implement the above, the principal will review the situation with the appropriate district administrator to determine other alternatives.
  3. Redirection back to the school of residence:
    1. During the first 10 school days of the school year, the students residing within the attendance area of the school shall have priority over students attending the school for the first time on IAPs.
    2. In the event a school is over-enrolled during the first 10 days of school, students tentatively enrolled on an IAP at the affected grade level shall return to their school of residence.
    3. In the event the school of residence is overloaded, said students may be re-directed to another school.
    4. After the first 10 days of school, the students tentatively enrolled on an IAP are considered as residents of that school for that school year.
    5. Any deviation from this process shall be discussed with and approved by the appropriate district administrator.
  4. Communications with teachers, parents and students:
    1. It is the responsibility of the sending principal to contact the Assistant Superintendent of Curriculum and Instruction, who will locate a school that has space available.
    2. It is the responsibility of the Assistant Superintendent of Curriculum and Instruction to notify the sending parent.
  5. Transportation Arrangements:
    1. If a student living within an attendance area is redirected to a school outside the attendance area by the district, the sending principal shall arrange for transportation with the appropriate district administrator.
    2. Either the transportation department or the sending school will notify the parent/guardian regarding bus arrangements.

Timelines & Contact Information

  • Requests for IAP for any given school year will be considered between January 4 and March 15 preceding the school year or within a 15-day period after a student moves from one boundary area to another boundary area within the ACUSD.
  • Efforts will be made to complete this process prior to the start of the school year.
  • Questions regarding IAPs may be directed to the office of the Assistant Superintendent of Curriculum and Instruction.
Amador County Unified School District
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