Timesheets

Submit your payroll timesheets to the proper person at your site for signature and processing by the last day of each month to assure they are signed and forwarded to the Payroll Office by the due date listed below. Please do not hold timesheets for any reason.

Reporting Absences

All absences must be reported as soon as possible. Please log in to your Frontline account to submit your absence online. If you have any issues with your Frontline account, please reach out to Dyana Hartman in the HR Department at dyana.hartman@acusd.org.

Escape Employee Online Portal

The Escape Employee Online Portal allows employees to access their pay stubs, personal contact information, reimbursements, W2s, and 1095 statements. Employees can also use the portal to update their W4 and DE4 without the need for paper forms. Paper tax forms and printed pay stubs are still available upon request from our payroll department.

Access the Portal

Employee Portal Overview – Recorded Training

Open Enrollment

Open enrollment for health and welfare benefits is from Wednesday, August 7, through Friday, September 6, with the new plans starting October 1. For more information, including updated rate sheets, visit the Open Enrollment Page.

Payroll Dates

Payroll dates and due dates are listed for both End of Month and Supplemental Payrolls below. To help us process your paperwork in a timely manner, please review these guidelines. Timesheets are due to the District Office on the cut-off date.

*End-of-month live payroll checks will be mailed in July, December, and June.

End-of-month payroll checks are held at the payroll department until 12:00 PM on payday. If you have not picked up your check by this time, it will be mailed to you that day.

W-4s, 403b sign-ups, timesheets, and any other information received in the Payroll Department after the above cut-off dates will not be processed until the following month.

Payroll Contact Information

Rachael Miller – Certificated employee payroll questions and all retirement-related questions
209-257-5425 | rachael.miller@acusd.org

Daisy Soto – Classified employee payroll questions and all health insurance-related questions
209-257-5352 | daisy.soto@acusd.org

Do you have a question but you’re not sure who to ask? Send it to the general payroll inbox at payroll@acusd.org!

Tax Forms

• 2023 Federal W4
• 2023 State W4

Beginning January 1, 2020, both Federal and State forms must be completed to change your deductions per the IRS.

If no changes are needed, you do not need to fill out any forms.

Trust for Retirees of Associated California Schools

2021 TRACS Summary Plan Description – PDF

Previous Years' Payroll Dates

• 2022-2023 Payroll Dates – PDF

• 2020-2021 Payroll Dates – PDF

• 2019-2020 Payroll Dates – PDF

• 2018-2019 Payroll Dates – PDF

• 2018-2019 Payroll Reminders – PDF

Retirement Information and Forms

Schools First Federal Credit Union (SFFCU) is our third-party administrator for retirement savings plans (not to be confused with your pension (PERS or STRS)).

Please feel free to schedule an appointment using this link if you wish to schedule an appointment with a non-commissioned, licensed advisor:

• Self-Enrollment Guide

• 2024 Universal Notification Letter – 403b and 457b

Other Payroll-Related Documents & Forms

• Benefit Waiver

• CalPERS Military Service Credit Guide

• Direct Deposit Form

• Summer Deferred Election form

• Vacation Payout Request Form