PAYROLL
Timesheets
Submit your payroll time-sheets to the proper person at your site for signature and processing by the last day of each month to assure they are signed and forwarded to the Payroll Office by the due date listed below. Please do not hold time-sheets for any reason.
Reimbursements
Conference reimbursement and mileage forms are to be submitted to the Business Office monthly. Please do not hold onto the reimbursements. The forms should be completed and submitted in a timely manner in order for the business department to process. Contact the Business department with any questions.
Reporting Absences
Report of Absence forms must be signed and returned to your school office immediately. If you have been absent it is your responsibility to submit the forms. Please indicate the actual number of hours you were absent. Do not include your lunch break/hour in the hours submitted. Example: if you are a 6.25 hour employee and are gone all day, do not write all day. For “hours absent” write 6.25 hours.
Do not mark “Other” as Reason for Absence on the Report of Absence without explaining on the adjacent line. Many of the Report of Absences with “Other” submitted are actually Leave Requests which require an approved Leave Request form as well as a Report of Absence.
Substitute teachers are paid from the teacher’s Report of Absence. Please submit immediately with the number of hours you were absent. Substitute teachers will be paid for a full day for any time over 3.5 hours.
Please use your legal name as submitted to the Personnel Office as shown on your paycheck and on all documents submitted so we can process your timesheets and other documents.
Open Enrollment
Open enrollment for health and welfare benefits is from September 1 through September 15 with the new plans starting October 1. A Health and Welfare informational meeting will be held August 23th and September 1st at the Amador County Building on Court Street. Any and all changes to your insurance must be submitted to MYCVT or in the Business Office by September 15. Due to time constraints, late submissions will not be accepted.
Payroll Check Key
Your payroll check contains several abbreviations which are described below.
Abbreviation | Description | Abbreviation | Description |
---|---|---|---|
NML | Normal payroll line | LDST | Lead Teacher Stipend (Teacher in Charge) |
ARR | Previous month’s additional hours and/or OT hours | DCST | Department Chair |
LONG | Longevity | COA | Coach |
DGST | Educational Stipend | ADJ | Adjustment of Wages, usually docks |
CRST | Creditable Stipend | OUTG | Outgrowth |
Payroll Dates
Payroll dates and due dates are listed for both End of Month and Supplemental Payrolls below. To help us process your paperwork in a timely manner, please review these guidelines. Time sheets are due into the District Office on the cut off date.
Cut-off Dates | Payroll Type | Payroll Dates |
---|---|---|
July 6, 2020 July 15, 2020 | Supplemental Monthly Contract | July 15, 2020 July 31, 2020* |
August 5, 2020 August 14, 2020 | Supplemental Monthly Contract | August 14, 2020 August 31, 2020 |
September 3, 2020 September 15, 2020 | Supplemental Monthly Contract | September 15, 2020 September 30, 2020 |
October 5, 2020 October 15, 2020 | Supplemental Monthly Contract | October 15, 2020 October 30, 2020 |
November 4, 2020 November 16, 2020 | Supplemental Monthly Contract | November 13, 2020 November 30, 2020 |
December 3, 2020 December 13, 2020 | Supplemental Monthly Contract | December 15, 2020 December 30, 2020* |
January 5, 2021 January 15, 2021 | Supplemental Monthly Contract | January 15, 2021 January 29, 2021 |
February 3, 2021 February 16, 2021 | Supplemental Monthly Contract | February 11, 2021 February 26, 2021 |
March 3, 2021 March 15, 2021 | Supplemental Monthly Contract | March 15, 2021 March 31, 2021 |
April 6, 2021 April 15, 2021 | Supplemental Monthly Contract | April 15, 2021 April 30, 2021 |
May 5, 2021 May 17, 2021 | Supplemental Monthly Contract | May 14, 2021 May 28, 2021 |
June 3, 2021 June 15, 2021 | Supplemental Monthly Contract 12th Deferral Check (option) | June 15, 2021 June 30, 2021* June 30, 2021* |
*End of month payroll checks will be mailed in June, July, and December. All other end of month payroll checks will be sent to the employee’s worksite. All supplemental payroll checks will be mailed to the home address on file with the Personnel Office.
- 2020-2021 Payroll Dates
- 2019-2020 Payroll Dates
- 2018-2019 Payroll Dates PDF of Payroll Deadlines
- 2018-2019 Payroll Reminders
W-4s, 403b sign-ups, timesheets and any other information received in the Payroll Department after the above cut-off dates will not be processed until the following month.
Tax Forms
Beginning January 1, 2020, both Federal and State forms must be completed in order to change your deductions per the IRS.
If no changes are needed, you do not need to fill out any forms.
OMNI Documents & Forms
- 2020 OMNI 1st Quarter Update
- 2020 OMNI 2nd Quarter Update
- OMNI 2nd Quarter 2019 Update
- 2019 OMNI Annual Notice 3rd Party Administrator Information
TDS: Tax Deferred Solutions
Other Payroll Related Documents & Forms
- Benefit Waiver*
- CalPERS Military Service Credit Guide
- Direct Deposit Form
- Conference/Meal Reimbursements
- Summer Deferred Election form
*1 FTE (100% full time) employees can not waive benefits