PAYROLL
Timesheets
Submit your payroll timesheets to the proper person at your site for signature and processing by the last day of each month to assure they are signed and forwarded to the Payroll Office by the due date listed below. Please do not hold timesheets for any reason.
Reimbursements
Conference reimbursement and mileage forms are to be submitted to the Business Office monthly. Please fill out the form and give it to the administrative assistant at your site for processing. Please do not hold onto the reimbursements. The forms should be completed and submitted in a timely manner in order for the business department to process. Contact the Business department with any questions.
Reporting Absences
All absences must be reported as soon as possible. Please log in to your Frontline account to submit your absence online. If you have any issues with your Frontline account, please reach out to Dyana Hartman in the HR Department at dyana.hartman@acusd.org.
Open Enrollment
Open enrollment for health and welfare benefits is from September 1 through September 15 with the new plans starting October 1. Informational meetings are held each year. Details will be emailed to all employees before the open enrollment period. Any and all changes to your insurance must be submitted to MYCVT or in the Business Office by September 15. Due to time constraints, late submissions will not be accepted.
Payroll Dates
Payroll dates and due dates are listed for both End of Month and Supplemental Payrolls below. To help us process your paperwork in a timely manner, please review these guidelines. Timesheets are due to the District Office on the cut-off date.
| Cut-off Dates | Payroll Type | Payroll Dates |
|---|---|---|
| July 6, 2022 July 15, 2022 | Supplemental Monthly Contract | July 15, 2022 July 29, 2022 |
| August 3, 2022 August 15, 2022 | Supplemental Monthly Contract | August 15, 2022 August 31, 2022 |
| September 6, 2022 September 15, 2022 | Supplemental Monthly Contract | September 15, 2022 September 30, 2022 |
| October 5, 2022 October 14, 2022 | Supplemental Monthly Contract | October 14, 2022 October 31, 2022 |
| November 3, 2022 November 15, 2022 | Supplemental Monthly Contract | November 15, 2022 November 30, 2022 |
| December 5, 2022 December 15, 2022 | Supplemental Monthly Contract | December 15, 2022 December 29, 2022 |
| January 5, 2023 January 13, 2023 | Supplemental Monthly Contract | January 13, 2023 January 31, 2023 |
| February 3, 2023 February 15, 2023 | Supplemental Monthly Contract | February 15, 2023 February 28, 2023 |
| March 3, 2023 March 15, 2023 | Supplemental Monthly Contract | March 15, 2023 March 31, 2023 |
| April 5, 2023 April 14, 2023 | Supplemental Monthly Contract | April 14, 2023 April 28, 2023 |
| May 3, 2023 May 15, 2023 | Supplemental Monthly Contract | May 15, 2023 May 31, 2023 |
| June 5, 2023 June 15, 2023 | Supplemental Monthly Contract 12th Deferral Check (option) | June 15, 2023 June 30, 2023 June 30, 2023 |
End-of-month payroll checks are held at the payroll department until 12:00 PM on payday. If you have not picked up your check by this time, it will be mailed to you that day.
W-4s, 403b sign-ups, timesheets, and any other information received in the Payroll Department after the above cut-off dates will not be processed until the following month.
Payroll Check Key
Your payroll check contains several abbreviations which are described below.
| Abbreviation | Description | Abbreviation | Description |
|---|---|---|---|
| NML | Normal payroll line | LDST | Lead Teacher Stipend (Teacher in Charge) |
| ARR | Previous month’s additional hours and/or OT hours | DCST | Department Chair |
| LONG | Longevity | COA | Coach |
| DGST | Educational Stipend | ADJ | Adjustment of Wages, usually docks |
| CRST | Creditable Stipend | OUTG | Outgrowth |
Tax Forms
Beginning January 1, 2020, both Federal and State forms must be completed in order to change your deductions per the IRS.
If no changes are needed, you do not need to fill out any forms.